Last Updated: October 4, 2025
Welcome to the Carlos Hilado Memorial State University – Fortune Towne (CHMSU-FT) Alumni Management System. This Privacy Policy explains how we collect, use, and protect your personal information when you register and use this system. By using this platform, you agree to the collection and use of information in accordance with this policy.
1. Information We Collect
To maintain an accurate alumni database and provide relevant services, the system may collect the following data from users:
● Personal Information: Full name, student number, gender, date of birth, civil status, address, phone number, email, Facebook account.
● Academic Information: Department, course, campus, year graduated, batch, highest educational attainment, scholarship details.
● Employment Information: Company, job title, position, year employed, employment status, occupation, eligibility, and related career progress details.
● System Data: Login credentials, timestamps, messages, notifications, tracer study responses, and site activity logs.
All information is provided by users voluntarily during registration or profile updates.
2. Purpose of Information Collection
The CHMSU-FT Alumni Management System gathers and processes your data to:
● Build and maintain an accurate alumni database.
● Support alumni engagement and communication through website, email, and SMS notifications.
● Share official announcements, job opportunities, and event invitations.
● Generate tracer reports and statistical data to support academic planning and institutional development.
● Enhance alumni networking and community involvement.
● Improve system functionality and user experience.
3. Data Protection and Security
We implement technical and administrative safeguards to ensure that personal data is stored securely. Access to alumni records is restricted to authorized CHMSU-FT personnel only. All sensitive information, including passwords, is protected using secure storage methods.
4. Data Sharing and Disclosure
Your personal information will not be sold or shared with third parties for commercial purposes. Information may only be shared with:
● Official CHMSU-FT offices for academic, administrative, and tracer-related purposes.
● Government agencies, if required by law.
● Event organizers or partner institutions for alumni programs, with your consent.
Aggregated, non-personal data may be used for institutional reporting, research, and system improvements.
5. User Rights
You have the right to:
● Access and update your personal information through your account.
● Request corrections for inaccurate or outdated data.
● Withdraw your consent to data processing.
● Request deletion of your account, subject to CHMSU-FT’s policies and legal requirements.
Requests regarding your data can be made through the Alumni Office.
6. Cookies and System Logs
The system uses cookies and logs to improve security and enhance user experience. These include session identifiers and basic analytics to monitor usage and detect technical issues.
7. Policy Updates
This Privacy Policy may be updated periodically to reflect changes in system features, university policies, or legal requirements. All updates will be posted on this page with a revised effective date.
8. Contact Us
For questions, concerns, or data-related requests, please contact: CHMSU-FT Alumni Office Carlos Hilado Memorial State University – Fortune Towne Campus Bacolod City, Philippines Email: admin@chmsuftalumni.systems
Phone: